Overview

Running a fleet without real-time data is running blind. Every idle minute, every unauthorised trip, every inefficient route, and every missed service interval represents a direct, quantifiable cost to your business. Our Fleet Management platform — built on proven telematics hardware and the Wialon enterprise cloud — consolidates live GPS tracking, fuel monitoring, driver behaviour analytics, maintenance scheduling, and automated compliance reporting into a single, unified operations dashboard. Whether you manage 5 vehicles or 500, across Nairobi or across East Africa, you gain the granular visibility and automated intelligence needed to drive down operational costs, eliminate asset abuse, protect your drivers, and scale your fleet operation with confidence. Installed, configured, and supported end-to-end by our Nairobi-based team.

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How It Works

From installation to insight — step by step

01

Telematics Unit Installation

A compact telematics device is professionally wired to the vehicle's OBD-II port or CAN bus. It captures engine data, GPS position, speed, ignition status, I/O signals, and driver behaviour events — continuously and in real time.

02

Continuous 4G Cloud Reporting

Position and telematics data is transmitted every few seconds over 4G LTE to the Wialon cloud platform. GSM fallback ensures uninterrupted reporting in areas of weak 4G signal. Onboard buffering preserves data during connectivity gaps.

03

Monitor via Unified Dashboard

Fleet managers access a live web or mobile dashboard showing real-time vehicle maps, trip replays, driver scores, fuel usage, maintenance status, and automated exception alerts — all from a single login, on any device.

04

Act on Automated Intelligence

Scheduled reports and real-time alerts surface inefficiencies automatically — harsh braking, excessive idling, unauthorised trips, speeding violations, and approaching service intervals — so you can coach drivers and optimise operations proactively.

Key Features

Everything you need in one solution

Real-Time Live Fleet Map

All vehicles on a single interactive map with live status, speed, heading, ignition state, and last known location — updated every few seconds and accessible from any browser or mobile device.

Driver Behaviour Scoring

Every trip is automatically scored on acceleration, braking, cornering, and speeding events. Per-driver league tables and trend reports enable targeted coaching and measurable safety improvement.

Fuel Consumption Monitoring

Track fuel consumption per vehicle, per route, and per driver in real time. Correlate GPS mileage with fuel sensor data to detect siphoning, ghost fills, and high-consumption outliers instantly.

Preventive Maintenance Scheduling

Configure mileage-based, engine-hour-based, and calendar-based service reminders per vehicle. Alerts fire automatically before intervals are exceeded — preventing costly breakdowns and voided warranties.

Geo-fencing & Zone Management

Draw unlimited polygonal geo-fences on the map and configure entry, exit, and dwell-time alerts per zone. Enforce curfews, restrict vehicle use to authorised areas, and receive instant SMS or push notifications on violations.

Trip History & Route Replay

Replay any completed journey on an interactive map with full timestamps, speed profiles, stop durations, and behaviour events — providing irrefutable, GPS-stamped records for disputes, compliance, and client billing.

Automated Fleet Reports

Scheduled daily, weekly, and monthly reports on mileage, utilisation, idle time, trip counts, fuel spend, and driver performance — delivered automatically to your inbox in PDF or Excel without any manual effort.

iOS & Android Mobile App

Full fleet visibility on iOS and Android — live map, instant alerts, trip history, geo-fence management, and driver scores — giving fleet managers real-time control from anywhere in the world.

Industries Served

Built for every sector that relies on Fleet Management

Logistics & Freight

Manage delivery fleets with live tracking, route optimisation, and verified proof-of-delivery timestamps — giving your operations team and customers real-time visibility over every consignment in transit.

Corporate & Government Fleets

Enforce vehicle usage policies, eliminate unauthorised trips, and produce auditable mileage and utilisation reports for compliance, cost recovery, and tax mileage claims across multi-department, multi-site fleets.

Construction & Heavy Equipment

Monitor site vehicles and machinery across multiple project sites — with geo-fence alerts when equipment leaves authorised zones, utilisation reports for billing, and service scheduling to prevent costly on-site breakdowns.

Public & Private Transport

Track bus, shuttle, and matatu fleets on live route maps with schedule adherence monitoring, passenger safety alerts, and automated trip logs for operator licensing compliance.

Healthcare & Emergency Services

Optimise ambulance and medical response vehicle dispatch with real-time location data. Monitor non-emergency patient transport fleets for schedule adherence, safety compliance, and accurate trip documentation.

Field Service & Utilities

Track technician vehicles across Nairobi and beyond — verifying job site arrival times, providing live dispatch visibility, automating timesheet verification, and sending customers accurate arrival notifications.

Key Benefits

Why businesses choose our Fleet Management solution

Reduce fuel costs by 15–25% through route optimisation, idle-time reduction, and data-driven driver coaching backed by verified consumption data
Eliminate unauthorised vehicle use with curfew scheduling, geo-fence zones, and driver identification on every single trip — protecting your assets around the clock
Prevent costly breakdowns with automated maintenance reminders that catch service intervals before they're missed — reducing unplanned downtime across your entire fleet
Improve driver safety measurably with per-driver behaviour scores, targeted coaching reports, and real-time in-cab alerts for speeding and harsh driving
Build a defensible, GPS-verified trip audit trail for regulatory compliance, tax mileage claims, contract billing, and driver dispute resolution
Scale from 5 to 500 vehicles on the same platform — one dashboard, one login, zero additional infrastructure as your fleet and business grow

Integrations

Connect with your existing systems

Open API enables data to flow directly into the platforms your business already runs on — no manual exports, no reconciliation delays.

Fuel Monitoring Systems

Bi-directional sync with fuel level sensor data — correlating GPS trip records with consumption readings to detect anomalies, verify refuels, and produce unified cost-per-kilometre reports per vehicle.

AI Dashcam & Video Telematics

Link driver behaviour events from GPS telematics with AI dashcam footage — providing video evidence for harsh braking, speeding violations, and incident reconstruction in a single unified platform.

ERP & Accounting Software

Automate mileage-based cost allocation to projects, departments, and cost centres in SAP, Microsoft Dynamics, QuickBooks, and other ERP platforms — eliminating manual data entry and reconciliation delays.

HR & Payroll Systems

Verify driver working hours, off-site time, and trip records for accurate timesheet reconciliation and payroll processing — backed by GPS-stamped, tamper-evident evidence for every journey.

Ready to deploy Fleet Management?

Our Nairobi-based team will assess your needs, recommend the right hardware, and handle installation end-to-end.

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